Document Scanning

Document scanning can save you time and money. No more lost or misplaced documents. Free up valuable storage space! Use PDF conversions to distribute combinations of scanned documents and digital files in presentation format. We are an affordable document scanning service bureau in Greater Vancouver Area of Canada that provides outsource document scanning and imaging services. We specialize in creating interactive PDF files for distribution, search-ability, and portabilit.

Document scanning service

Document Scanning Services and Document Imaging Services provider focused on value pricing and quality deliverables with quick project turnarounds. The benefits gained from our scanning services result in increased productivity, performance and profits. MyScan is the leading document imaging and indexing services company.  We provide Best Practice Outsourcing Services for Document Imaging, enabling your organization to successfully unlock the true value of the data contained in its files.

Onsite Document Scanning

Most of our large document scanning jobs are conducted onsite at  customers' facilities.

We can provide your organization with an on-site document imaging solution.

With an on-site document imaging solution, our project team designs and develops efficient workflow processes of document preparation, scanning, and indexing that ultimately take your company’s information and securely stores it digitally for easy retrieval.

Our onsite facilities management services are suitable for back-file or day-forward conversions, whether they involve the scanning of office documents, engineering drawings

On-site scanning is often more preferable, for security, access and transportation reasons. Our staff are discreet and unobtrusive, our equipment is ultra-compact so we can perform our work almost anywhere.

Scanning Documents

Document scanning is one way to store print documents digitally. We utilizes state-of-the-art document imaging equipment, and advanced scanning, file management, and optical character recognition (OCR) software. We are dedicated to providing high-quality, affordable document scanning and conversion services!

Document Scan

Backed by years of industry experience we offers your company the best scanning services possible. Scanning begins with careful attention to document preparation followed by tested and proven scanning procedures. Images are captured using high-speed document scanners providing the best balance of quality, speed and cost savings. Extensive quality control procedures, experienced project managers, trained operators, are all the right ingredients to deliver the highest quality scanning services available.

Document Archiving

Document archiving indexes and archives specific critical business documents such as invoices, purchase orders, order/ship confirmations, or RFQs, using the Archive Services. Companies use our document archiving solution for automatically capturing, indexing, and storing exact documents as archives.

Book Scanning

Digitize your books without damaging them

Preserve the text in old fragile books

By utilizing the latest book scanning technology we now offer our clients fully automated, non-destructive, digital book scanning services. We are able to quickly and easily digitize clients bound books in a method that doesn’t damage the book's spine, the pages or the print. We can even perform OCR and convert the scanned images into fully searchable and editable text.

Scan the book at high speed. Let us transform your books into digital images.

Scan information for easy search and retrieval with Adobe Acrobat.

Do you keep hard copies of documents, images, and forms?
Help reduce paper by scanning information into a PDF file for easy search and retrieval.
With Adobe® Acrobat® 9 software, you can scan and import information directly into Acrobat 9, then adjust settings for optimization, and use built-in optical character recognition (OCR) to make the text in your file searchable.

OCR Scanning

OCR is Optical character recognition, is the mechanical or electronic translation of images of handwritten, typewritten or printed text (usually captured by a scanner) into machine-editable text.
The accurate recognition of Latin-script, typewritten text is now considered largely a solved problem. Typical accuracy rates of OCR exceed 99%, although certain applications demanding even higher OCR accuracy require human review for errors.

PDF Acrobat Scanning

Adobe PDF is our most common output format as Adobe reader is free to download and has an in built search facility.

PDF Image Only -- Scanned or converted files are viewed as a picture of the actual document. Although text is not searchable, the use of bookmarks makes document navigation easier. Documents can also be indexed with searchable information fields. PDF Image Only is the most cost-efficient option.

PDF Normal -- Text of the document is fully searchable. This format produces the smallest file size. Please note that this method is only recommended for documents which are being translated/converted directly from Word or Excel (as opposed to being scanned from paper).

PDF Image + Hidden Text -- Creates a combination of the document image with embedded text. The reader sees only the image, never the OCR text. Text is searchable, but editing is not possible. This format produces the largest file size.

PDF has become universally accepted as a standard format for storage, presentation, and distribution. Users can view, navigate, and print documents using the free Adobe Reader software. Thanks to the internet, many users are already familiar with PDF documents.

PDF captures the exact look-and-feel of your actual document, preserving fonts, format, and signatures. Your documents look the same on any PC and over the internet. They print accurately on any printer.

PDF files can be made searchable. Users can quickly search for text within documents. Bookmarks, hypertext links, and thumbnail views aid in navigating through files. The use of document information fields can assist in quick and easy retrieval.

Many diverse file formats can be converted directly into PDF files. A document containing various formats can be combined into a single PDF file. One PDF file can contain scanned paper, word processing files, spreadsheets, photos, drawings, etc.

Area covered by our High Volume Document Scanning Services

Great Vancouver Area: Lower Mainland: Vancouver - West Side; Vancouver - East Side; West End; Burnaby; New Westminster; West Vancouver; North Vancouver; Richmond; Ladner; Tsawwassen; White Rock; Delta; Surrey; Coquitlam; Port Coquitlam

Fraser Valley: Langley; Aldergrove; Chilliwack; Abbotsford; Pitt Meadows; Mapple Ridge; Mission; Agassiz; Harrison Hot Springs; Hope

Sunshine Coast: Horseshoe Bay; Lions Bay; Squamish; Whistler; Bowen Island

USA: Point Roberts, WA

“How Does MyScan’s Legal Document Services Guarantee Confidentiality, Accuracy, and 100% Deadline Compliance?”

Dear Legal Professional,
We're often asked this question when we talk to lawyers about their client files.
We believe that some important questions need to be asked when a supplier is chosen for the critical task of providing you with copies and scans of your clients' sensitive legal documents.
Below are some of the questions that we're asked, and, we're told, we more than answer to our clients' satisfaction. We'd be happy to give you more detailed information about any aspect of our operation.

Q. What specific security measures are in place to ensure that client documents remain confidential?

A. MyScan operates from a secure, locked-to-the-public facility. All the work is done completely away from public view, and access to our production area is restricted to legal documents staff only. And each employee is allowed access to only a portion at a time of any project.

Q. What screening procedures do employees and management undergo to join the company?

A. All the staff is bonded are trained specifically about maintaining client confidentiality and sign non-disclosure agreements. As well, all staff undergo a background records check prior to hire.

Q. What specific procedures are in place to ensure that client documents do not get mixed with other documents in the facility?

A. Each project checked into our facility is logged on our tracking system. Only a small portion of the project is assigned at any time to a document specialist for copying. The portion of the project, to whom it was assigned, which machine it was produced on, at what time of day, and for how long is all logged and entered into our system. This ensures that no employee is allowed access to too much of the project at once, maintaining control, and further enhancing confidentiality.

Q. How are waste copies disposed of?

A. Any waste copies produced are tagged with the job number, and are then securely filed for a minimum of 30 days. At the end of that period, those waste copies are cross shredded.

Q. What specific quality control systems are in place to ensure that EVERY project has been copied and assembled properly?

A. EVERYPAGE of every client project is checked, EVERYTIME by a Quality Control Specialist assigned to check the work of our document specialists as they complete each portion of a project. Then the project is reviewed AGAIN by a Final Check Specialist to ensure the project has been assembled and packaged properly.

Q. What is done to prevent misunderstandings and missed deadlines?

A. We come to your office to personally preview the documents prior to production. This allows us to confirm with you your instructions, and address exceptions to those instructions.

Q. How do client documents get to and from the firm?

A. Your Account Manager or Customer Service Representative will personally transport the documents to and from your office, (or even your client's other counsel's office). No third party or outside couriers are used. We respond to your call usually within 10 to 15 minutes.

Q. What specific procedures are in place to guarantee deadline compliance?

A. Prior to the project leaving your office, we communicate to our facility, from your office, the exact size and nature of the project, allowing us to confirm the deadline will be met. By the time your documents arrive at our facility, machines, staff and supplies have already been allocated to your project. In this way we are able to maintain 100% deadline compliance.

Q. Is legal copying a core competency, or merely an add-on to our business?

A. Legal document management, including legal copying, coding & imaging, page numbering/stamping, and binding, is our total core business. We focus exclusively on the needs of the legal community.

Q. What if some documents require blueprinting, or colour copying as well as black & white copying?

A. We produce whatever kind of copies you require, all under one roof, and we also provide audio and videotape duplication, and offer trial graphics.

Graphic Design & Support: www.GammaCreative.net